Certification is an option available to all endorsed providers, but mandatory for Industry Award and Higher Education endorsement.

An essential part of your endorsement with PD:Approval is the registration of your learners and the recording of their status once they have completed their award with you.

Please note: Only endorsed training providers can register learners with PD:Approval. Learners submitted by training providers without approval will not be processed, and it could affect any on-going endorsement application or result in termination of the contract we have with them.

STAGE 1: Learner Registration

Learners must be registered with PD:Approval at the latest within seven days of the start of the endorsed award they have chosen, ie the Course Start Date you will provide when registering. Failure to register learners within the time frame may lead to a sanction from PD:Approval and could affect your on-going endorsement.

A payment of £25+VAT per learner is required which covers the registration fee and certification costs. It also provides protection to the learner for their certification should the need arise.

Please note: You must gain permission from your learners on enrolment to pass their information to us, which will be used solely for the purposes of recording their assessment status and issuing a Certificate of Achievement for those who have passed.

Before completing the form and for a successful registration, you need to have the following information for each learner:

  • Approved Training Provider (ATP) Code (This email address is being protected from spambots. You need JavaScript enabled to view it. if you haven't got one)
  • First name (the learner's legal first name)
  • Middle name/s (the learner's legal middle name, if applicable)
  • Last name (the learner's legal surname)
  • Date of birth (the learner's legal birth certificate date)
  • Unique Learner Number (the unique number you have allocated to the learner and is required for security and identification purposes)
  • Course Code (the unique code for the course the learner is on)
  • Course Start Date (the date the course started)
  • Date of learner’s registration (the date they registered with you on to the award)
  • Award (choose the award to be undertaken).


STAGE 2: Learner Status Update

Once your registered learners have completed their assessment you will need to update us with their status, so that certificates can be sent to successful learners.

Click the link below and insert your ATP code. This will produce a list of your registered learners who have not yet either passed or been referred so that you can record their status to update our records.

All certificates come with a unique certificate number as well as a hologram and QR code to avoid fraudulent activity. Certificates are sent by recorded delivery on or around the 3rd and 18th of each month. Deadline for payment for certificates for passed learners to be sent to the training provider are the 1st and 15th of each month.

Status Update


Your learners' details will be kept securely on a Customer Relationship Management (CRM) system with a two step verification process for access, and will not be shared. Records will continue to be stored until the learner informs us that they wish them to be removed, so that duplicate certificates can be provided on request. PD:Approval complies with all requirements for General Data Protection Regulations (GDPR) and is a member of the Information Commissioner's Office (IOC). All members of PD:Approval have signed a Code of Confidentiality.

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