An essential part of your accreditation with PD:Approval is the registration of your learners and the recording of their status once they have completed their award with you.
Please note: Only training providers with full approval can register learners. Learners submitted by training providers without approval will not be processed, and it could affect their on-going endorsement application or result in termination of the contract we have with them.
STAGE 1: Learner Registration
Learners must be registered with PD:Approval within seven days of the start of the course. Failure to register learners within this time frame may lead to a sanction from PD:Approval and could affect your on-going endorsement.
A payment of £25+VAT per learner per award is required which covers the registration fee and certification costs. It also provides protection to the learner for their certification should the need arise.
Please note: You must gain permission from your learners on enrolment to pass their information to us, which will be used solely for the purposes of recording their assessment status and issuing a Certificate of Achievement for those who have passed.
Before completing the form and for a successful registration, you need to have the following information for each learner:- Approved Training Provider (ATP) Code (the code given to you at approval)
- First name (the learner's legal first name)
- Middle name/s (the learner's legal middle name, if applicable)
- Last name (the learner's legal surname)
- Date of birth (the learner's legal birth certificate date)
- Unique Learner Number (the unique number you have allocated to the learner and is required for security and identification purposes)
- Date of learner’s registration (the date they registered with you on to the award)
- Award (choose the award to be undertaken).
Register
STAGE 2: Learner Status Update
Once your registered learners have completed their assessment you will need to update us with their status, so that certificates can be sent to successful learners.
Click the link below and insert your ATP code. This will produce a list of your registered learners who have not yet either passed or been referred or withdrawn so that you can record their status to update our records.
All certificates come with a unique code as well as a hologram to avoid fraudulent activity. Certificates are sent by recorded delivery and posted on the 20th day of each month.
Confidentiality:
Your learners' details will be kept securely on a Customer Relationship Management (CRM) system with a two step verification process for access, and will not be shared. Records will continue to be stored until the learner informs us that they wish them to be removed, so that duplicate certificates can be provided on request. PD:Approval complies with all requirements for General Data Protection Regulations (GDPR) and is a member of the Information Commissioner's Office (IOC). All members of PD:Approval have signed a Code of Confidentiality.